Systems of Accountability
Systems and procedures in place to remain accountable to beneficiaries and selection of beneficiaries
Accountability to Beneficiaries: A representative of the beneficiary communities is appointed as a board member and community members participate in evaluations after each intervention and at the end of the year. Beneficiaries are selected based on actual needs that exist and also when the beneficiaries themselves intimate IAI and request for intervention.
Professional codes and standards for the organization and how staffs are made aware of these
We have an internal contract with Terms of reference for staff and facilitators. We have a yearly staff retreat where we go through these procedures to both remind ourselves and make a recommitment to them. Upon signing up staff will go through an orientation of these procedures as documented in our HR manual.
Existent systems of accountability (for example policies, procedures and guidelines) for human resources (staff and volunteers), and how we ensure equal opportunities in your recruitment processes
IAI has a Policies and Procedures Manual for members of staff and board, the policy outlines recruitment process, how an employee should behave within while and off work, appraisal process, termination process, resignation process, taxes and benefits an employee is entitled to among other issues.
Financial
This is captured in the IAI operating manual and financial procedures manual, the manual details all the management structure of the finance unit and delegation of authority DOA, accounting policies and reporting, accounting and computer systems, financial audits, authorization policies and procedures, bank and cash transactions, salary policy, travel advances, loans and expenses, and fraud.
Procurement
Our procurement policy has in detail explained the following; procurement policies and principles, organization of procurement, management of files and documentation of the procurement process i.e., sourcing, solicitation methods, exceptions to competitive tendering or informal methods of solicitation, preparation and issuance of solicitation documents, receipt and opening of offers, evaluation, contract review and award, contract finalization and issuance, contract management, receipt, inception and acceptance of procedures, logistics, and audit.